Student/Parent Handbook - DRAFT
Continuous attendance by all students is essential for learning to occur. While recognizing that absences due to illness are often unavoidable, parents are encouraged to schedule medical, dental or other such appointments outside of regular instructional hours whenever possible.
The homeroom teacher and the school secretary monitor daily attendance. Parents are asked to provide information regarding absences as soon as possible. Parents may call the school (780-467-5557), write notes in agendas, send notes to school or call our 24-hour answering machine with the details. Please include the child's name, grade, teacher and length of absence.
When no prior notice has been received, the school secretary calls home to verify a child’s absence with the parents.
Students who arrive late are asked to check in at the office so both the secretary and the teacher know they have arrived.
Family holidays, which extend beyond regular holiday dates, should be undertaken with the understanding that the student is ultimately responsible for missed lessons.
ADMINISTERING MEDICINE TO STUDENTS
If a parent wishes the school to administer medicine to a student, a Consent Form must be completed giving full instructions as to the procedure to be followed. Parents of students requiring Epi-pens and/or inhalers need to file a form with the office which includes details. Epi-pens and/or inhalers are kept with the student and/or at the office depending on specific protocols requested by parents. Teachers do not administer medication. If your child has allergies, please fill out the Anaphylaxis Emergency Plan Form, and/or if they have asthma, please fill out the Asthma Emergency Plan Form and return these forms to the office.
CELL PHONES AND ELECTRONICS
Student cell phones and/or handheld electronic devices must be shut off during the school day and kept in the student's school bag. Teachers may organize curricular activities involving the use of student devices in which case students and parents will be informed. All communications with children should go through the school office. The school is not responsible for any broken/lost/stolen devices.
School updates will be emailed to parents weekly as needed. Please ensure you have signed up to receive our emails at https://www.eips.ca/contact/synrevoice. Articles will also be posted on our School News Blog.
Davidson Creek Elementary and Elk Island Public Schools uses SchoolConnects Synrevoice as one way of sharing information directly with our families by phone and email. Messages may include bus cancellations or delays, inclement weather, upcoming events, last-minute cancellations, parental engagement opportunities, emergency notices, and more.
In order to ensure that we continue to comply with federal anti-spam legislation, parents/guardians are required to subscribe in order to receive routine emails from schools and the Division.
Please note: Those who are not subscribed risk missing important information on activities and projects including school-based events, fundraising activities, musical or theatre productions, school photos, graduations, dances, etc.
Regardless of whether you subscribe or not, you will continue to receive emergency messages, and information about the online posting of school fees
All students who stay for lunch – even occasionally – are required to pay for their supervision. This may be done in the following ways:
- Purchase an ANNUAL PASS Rates: $110.00 per year (Post-dated cheques will be accepted.)
- Purchase a Monthly Pass: Rates: $11.00 per month (Post-dated cheques will be accepted.)
- Purchase DAILY TICKETS: Rates: $2.00 per day
The lunch supervision program is operated on a break even basis. Supervisors are employed to supervise children throughout the lunch hour. Eating lunch at school is a privilege. Please encourage your child to use his or her best lunchroom manners.
Assessment is the process of collecting and communicating information about student achievement. In essence, assessment informs students, teachers, and parents about what students have learned and how well they have learned it. Teachers regularly gather information about students’ learning through a variety of assessment tools. These tools can include conversations, observations, the submission of student work, and formal assessments. Through these feedback opportunities, teachers determine students’ areas of strength and the areas in which students may need more time or practice. All of these opportunities allow teachers to give parents and guardians a clear and accurate picture of student achievement and growth.
Assessment is based on the knowledge and skill areas outlined in the Alberta Programs of Study or a student’s Instructional Support Plan (ISP). Teachers do not use a child’s behavior, effort, or work habits to determine grades or marks unless otherwise stated in the Alberta Programs of Study.
Students have a responsibility for their own learning and are expected to:
- attend school every day and be on time;
- complete assignments, projects, and tasks to the best of their ability;
- participate in activities that celebrate learning;
- consistently demonstrate their learning; and
- take advantage of opportunities to revise or redo assessments to demonstrate their learning.
Teachers will help students succeed by:
- providing appropriate programming for each student;
- clearly explaining what is expected of each student and how student work will be assessed and reported;
- ensuring students have multiple opportunities and ways to demonstrate their learning;
- giving students the opportunity to redo/complete missed assessments and activities;
- keeping detailed, accurate information describing student successes and challenges;
- providing timely and ongoing communication with parents/guardians, students, and school administration.
Parents and guardians can support a student’s learning by:
- working in partnership with school staff;
- providing time and a place for children to practice and complete assigned work at home;
- ensuring regular school attendance;
- staying informed about school events and keeping in touch with school staff;
- regularly accessing student assessment information via PowerSchool; and
- attending Parent-Teacher-Student conferences/interviews.
For more information read our Guide to Reporting Student Achievement 2018-2019, Kindergarten to Grade 6.
LOST AND FOUND
Please mark all of your child’s materials and clothing clearly so that they may be claimed if lost or misplaced. Three times a year, during Student-Parent-Teacher Interviews and at the end of June, lost and found materials will be set up outside the library in the south hallway.
FOOTWEAR IN SCHOOL
To help keep our school clean and less dusty, we ask that staff, students and visitors not wear dirty outdoor footwear in the classroom or gymnasium. Non- marking, indoor shoes must be worn by all students inside the school at all times.
EXTRA SET OF CLOTHES
Seasonal changes are messy and sometimes accidents happen!
All students should have an extra pair of pants and socks in their school bag.
STUDENT DRESS CODE
School is the students' place of work and they are expected to dress accordingly. Clothing must be appropriate for a conservative school setting. Please ensure your child wears appropriate clothing to school. Halter tops, tank tops with spaghetti straps, short shorts, low rise pants, bathing attire, and T-shirts with inappropriate slogans or pictures are not acceptable school attire – even when the weather is warm! Hats, caps and make-up should not be worn in school.
ILLNESS AND ACCIDENTS AT SCHOOL
If a child becomes ill at school, parents are contacted to take the child home. If parents are unavailable, the school will phone the emergency contact person to take the child from school. If neither the parents nor the emergency contact person can be reached, the child will remain in the infirmary.
When minor accidents occur that do not appear to require medical attention, parents may be contacted by phone to make them aware of the incident. If the accident appears more serious, the parents are contacted and requested to come to the school and it is then their responsibility to seek medical attention. If parents are unable to be reached, a member of the administration team will arrange for medical assistance as deemed necessary. It is imperative that the school be informed of any changes in medications as well as contact information, including home, work and emergency numbers.
Good behavior and good choices are always important wherever you are. Throughout the year at Davidson Creek, staff and students focus on character development. Values will be reinforced in a variety of ways such as classroom discussions, newsletters, special events, assemblies and daily announcements.
The purpose of our Behavior Plan is to help students develop a positive self-concept and nurture social skills that enhance their relationships as they work and play. The development of positive student behavior is a shared responsibility between students, staff and parents. Student achievement is enhanced as we work together to create a safe and caring learning environment.
Students own the responsibility of respecting the rights and dignity of others and of becoming actively and productively involved in their own academic learning and social growth. In accordance with the School Act, students are expected to conduct themselves so as to comply with the following code of conduct:
- respect the rights of others
- be diligent in pursuing their studies
- attend school regularly and punctually
- co-operate fully with all adults in the school
- comply with the rules of the school
- account to staff for individual conduct
- be aware of school expectations and consequences
Staff are responsible for establishing a positive school climate in which structure, support and encouragement is provided to assist the student in understanding the importance of education, and developing a sense of self-discipline and responsibility while making a positive contribution to society. This is a climate in which:
- students feel safe, important, trusted and have the opportunity to develop, assume and maintain responsibility and self-motivation
- there is a joint effort to learn and a feeling of mutual respect among staff, students and parents
- appropriate behavior is consistently encouraged and complimented, thus increasing students’ self-esteem and reinforcing self-control
- on-going communication exists between teachers and parents on issues related to schooling
Parents have a responsibility to ensure their children are ready to learn, and to help them make good academic progress. The role of the parent with respect to education includes:
- supporting the school policies and procedures, and encouraging their children to understand and respect them
- encouraging their children to pursue their studies diligently
- maintaining communication with school staff regarding the progress of their children and attending scheduled conferences with their child
- encouraging and supporting the regular and punctual attendance of their children
The Davidson Creek Behavior Plan reflects Administrative Procedure 350.
BUS SAFETY/STUDENT CONDUCT RULES ON BUSES
Students are expected to follow all bus safety rules. This ensures all student arrive to school and get home safely.
ELK ISLAND PUBLIC SCHOOLS SUSPENSION OF BUS SERVICE DUE TO INCLEMENT WEATHER
EIPS Administrative Procedure 131: Inclement Weather forms the basis to suspend busing services as necessary when weather and/or road conditions constitute a potential hazard for students. Schools will remain open to students should school bus service be suspended for the day. School bus service shall be suspended when a temperature of -40 degrees Centigrade, including wind chill factor, is reported.
In the event that conditions are extreme, bus service may be suspended when weather or road conditions warrant. In this instance, details about bus service suspensions will be released to parents by a Synervoice automated phone message, as well as on the EIPS website at www.eips.ca.
- If unsafe road conditions occur, individual bus operators, in consultation with the EIPS’ Director of Student Transportation, have the discretionary power to not operate or abandon completion of the morning route by returning students to their home.
- Student transportation staff must ensure students have adequate access to residences.
- If weather or road conditions deteriorate during the day, the Student Transportation Director may authorize individual or all buses to leave schools prior to regular dismissal times. In this instance Principals, staff, parents and school bus operators shall take steps to ensure students arrive home safely when they are dismissed earlier. This includes attempts to contact parents/ guardians/emergency contacts to ensure students have adequate access to residences.
Parents must use their discretion when sending their children to school during inclement weather conditions, even when buses are running and schools are open. For the safety of the students, it is the responsibility of parents to ensure their children are suitably dressed for coping with weather conditions and arrangements.
EMERGENCY PREPAREDNESS AND RESPONSE
Our first priority during an emergency is the safety of our students and staff. The division has developed an Emergency Response Plan and framework to deal with a wide range of potential emergencies. The plan framework, called Hour Zero, works in collaboration with first responders and other local emergency preparedness plans. Division and individual school plans are reviewed and revised annually and following each emergency.
The division and school emergency plan uses well established functional protocols and procedures that address a wide variety of incidents. The particular actions taken during any emergency will depend on the specifics of the incident. Each school year a minimum of 6 evacuation drills are conducted, plus an additional two drills which may include any of the following: shelter in place, hold-and-secure or lock-down. School bus evacuation drills are also conducted on an annual basis. These drills and exercises are precautionary actions designed to prepare students and staff to act quickly and to minimize a child’s fear in case a real emergency should occur.
During an emergency please do not come to the school to pick up your child unless requested to do so. Although your natural instincts in an emergency may be to go to the school to safeguard your child, please understand that doing so may interfere with emergency crews’ and school personnel’s effort to respond to the situation.
The purpose of the school handbook is to provide parents and students with details about the school’s operation and every effort has been made to provide information, which is accurate and current. Each year, the handbook is reviewed and edited. However, in such a document it is impossible to deal with all of the procedures, issues and concerns. Parents, who have questions or would like clarification should call the school at (780) 467-5557 or contact the principal at firstname.lastname@example.org.